Sophia carefully reviews her online checklist for the upcoming closings. The financing has been approved, the inspection is complete, and all other contingencies that were requested have been resolved. Even though Sophia is juggling many transactions, she’s on top of every detail—thanks in part to the computer alert system she set up to remind her of daily deadlines.
With her intricate knowledge of the buying and selling process and her keen organizational skills, Sophia could be mistaken for a seasoned real estate agent. But she’s never sold a house in her life. She’s a full-time transaction coordinator whose job is to assist real estate agents by closely monitoring each stage of the deal, from the signed contract to the closing table. Some of the benefits include time saved so you can focus on driving business, creating more income, and having a system in place to have it running smoothly.
The long list of tasks Sophia performs includes everything from verifying that every document is signed and initialed in the right places to confirming all parties have necessary documentation, scheduling, reminding agents of deadlines throughout the transaction, just to name a few. A Transaction Coordinator will help you grow as an Agent as they have access to firsthand data about your business, which when used properly, helps your organization flourish.
Sophia does get emotionally involved in the process. “I care a lot,” she says, sitting in front of a computer in her home office in Lake Mary. An independent contractor, Sophia is hired to handle the administrative tasks that would otherwise steal time away from prospecting and working with customers.
While her main contact is with individual agents, Sophia says brokers benefit enormously from using a Virtual Transaction Coordinator. “We help the profitability, anything that frees up agents to do more sales is in the interest of any brokerage,” she says.
While in-house Transaction Coordinators have been a fixture more opportunities for independent Transaction Coordinators like Sophia have opened up. “Paying a full-time coordinator whose work may not cover their own costs doesn’t make sense.”
Sophia charges $250 per transaction. If a transaction falls apart, she doesn’t charge a cancellation fee. She has a big incentive for keeping everything on track: She doesn’t get paid until the transaction closes.
Contact Sophia today for the assistance you need to move your real estate business to the next level.
Keller Williams at the Parks – Orlando, FL, 3/14 – 4/17
Excellence Realty of the Carolinas – Concord, NC, 1/12 – 10/13
My Virtual Assistant Sophia – Concord, NC, 11/11 – 12/13
Hines & Associates – Cornelius, NC, 9/10 – 11/11
RE/MAX Signature Properties – Concord, NC, 2/08 – 9/10
Keller Williams/Gita Sells – Lake Mary, FL, 4/04 – 10/07
Languages: Fluent in English, French, and Conversational Spanish
Operating Systems: Windows XP and Windows 10
Application Programs: Florida MLS, Microsoft Works, Word, Excel, Outlook, Explorer, Publisher, QuickBooks, Equator, Filmmaker Pro, Top Producer, Contractually (CRM), Edge.
Baruch College – Business Management, New York, New York